Job description
Main Purpose
To provide excellent people customer service to all employees in the business through process compliance.
KEY RESPONSIBILITIES
- Process leave on People Soft and follow-up on entries in comparison to daily registers
- Raise leave to be forfeited with employees in time
- Provide information to Line Managers from People Soft related to leave trends (Sick / Annual)
- Give guidance to Line in terms of policies and assist staff in resolving leave/absence related queries
- Capture FTE for the Distribution Centre (Foods, Transport and Equipment) for compilation of the Flash Report
- Capture hours worked from weekly registers for permanent staff and labour brokers
- Liaise with line managers and labour broker managers on site in connection with discrepancies on registers
- Reconcile spreadsheets to registers
- Ensure filing is maintained and all files are filed accurately in filing system for Payroll, Leave and Scheduling
- Collate and submit signed payroll information and documentation timeously for payroll run
- Check payroll master register for permanent staff in comparison to schedule submitted to ensure accurate capturing of hours for final payroll run
- Assist with resolving payroll queries
- Maintain HR notice boards
- Co-ordinate staff miscellaneous events (deaths, births)
- Arrange for business specific (Distribution Centre) inductions/orientations to take place (added as per Job Profile)
- Administration and assistance of general staff queries e.g. Retirement Fund Loans, Garnishees, Study Assistance, queries on benefits and policies
- Capture input for monthly reports (e.g. Employee Relations)
- Plan and manage workload effectively and meet deadlines as agreed by the business and with the Line Manager.
- Be an effective team player in order to deliver high quality standards and focus on attention to detail.
- Maintain high level of confidentiality and integrity.
- Assist with talent administration as and when required
- Adherence to company policies, procedures and legislation (e.g. OHASA and SHE programme) in line with corporate governance.
- Ensure a clean and safe environment by applying housekeeping principles
- Act in accordance with the Woolworths Values
KEY COMPETENCIES
Technical Competencies
- Sound understanding of HR Admin policies & benefits
- Good problem solving skills
- Sound planning and organising skills
- Demonstrates an understanding of the impact of own role on service delivery to internal and external customers
Behavioural Skills
- Assertiveness, high energy and a positive approach
- Ability to work independently with sound decision-making ability within agreed levels of authority
- Ability to adapt quickly to change
- Ability to communicate effectively at all levels, both verbal and written
- Ability to use own initiative and be proactive
- Efficient, accurate with attention to detail
- Ability to work under pressure whilst maintaining attention to detail
- Able to work flexible hours in line with the business requirements
Finance & Business
- Demonstrates the ability to analyse and interpret written and numerical documentation.
- Demonstrates a thorough understanding of the business measures and targets relating to own role
People
- Demonstrates the ability to identify operational obstacles and opportunities and refer to DC management
- Continues to strive for a goal even in the face of adversity
- Customer Service mind-set
Minimum requirements
OTHER JOB REQUIREMENTS
What theoretical knowledge (e.g., degree / diploma) does the job require?
- Literate (in English) and numerate to Grade 12 or Business Matric.
- Knowledge of relevant computer packages and ability to capture information and produce reports on these packages.
- Peoplesoft knowledge will be advantageous
What experience (e.g., previous exposure) does the job require?
- Any HR related experience
- Minimum of 2 years’ experience in a HR administrative role
- Minimum of 1 year experience in Payroll/Leave/Time and Attendance administration
Click here to apply: https://careers.woolworths.co.za/applicant/index.php?controller=Listings&method=view&listingid=29071797-d2ca-49a5-99ee-52d6cec2b42f
