A starting annual total cost to company package of R588 660.41(negotiable commensurate with experience)
Please note that this position is available on a five (5) year fixed-term contract, renewable
Minimum Requirements
We are looking for a dynamic, hardworking, and committed individual who meets the following requirements:
- Matric, plus a 3-year National Diploma in Administration, Office Management or equivalent qualification.
- 3 years proven secretarial and office experience at an executive level
- Must be able to work in a multi-disciplinary team with minimum supervision.
- Be able to work under pressure and have a strong administrative background.
- Good organisational skills and abilities.
- Computer literacy, effective communication, and interpersonal skills are necessary requirements.
- When required, available and willing to work flexible hours, including extra and/or irregular hours.
Other considerations:
- Communication skills, verbal and written.
- Emotional intelligence and discreetness
- Interpersonal skills
- Strong administration skills
- Ability to work in a highly pressurised environment.
- Team player
- Project management
- Report writing skills (high proficiency in PowerPoint and Microsoft office word and excel).
- Practical work exposure to area of expertise will be further considered to balance against other requirements.
Key Accountabilities
The main responsibilities of the incumbent will, inter alia, include:
Reporting to the Divisional Manager, the Personal Assistant duties include, amongst others
- To administer the office of the Divisional Manager
- Deal with stakeholders in a courteous and professional manner.
- Attend to telephone enquiries, emailing, copying, and dispatching of correspondence & documents and the proper recording of these in appropriate registers.
- Convene various meetings on behalf of the Divisional Manager with internal & external stakeholders.
- Coordinate the Divisional Manager’s schedule & keep him/her informed of diary commitments.
- Identify urgent matters that need to be brought to the attention of the Divisional Manager and track deadlines.
- Arrange local & overseas travel for the Divisional Manager
- Assist with the arrangements for the attendance of conferences by Divisional Manager.
- Prepare all meeting documentation and presentations for the Divisional Manager
- Prepare reporting documentation for all governance meetings on a monthly and quarterly basis.
- Coordinate the receipt and consolidation of reports from all units of the Divisions in line with stipulated deadlines.
- Interact with other divisions in relation to document management and administration.
- Manage the annual budget of the division and provide the Divisional Manager with monthly reports on expenditure and budget management.
- Assist the Divisional Manager in compliance/adherence to the relevant policies and procedures of the Competition Commission, i.e. performance management timelines, leave and supply chain management processes.
- Take minutes at meetings and follow up on decisions to be implemented.
Personality and Attributes
Over and above well-developed technical skills in your specialisation areas, the incumbent must demonstrate, inter alia:
- Fit with the Commission’s Values (Communication, Ownership, Making a difference, Professionalism, Employee Welfare, Teamwork, Efficiency).
- Be a strategic thinker.
- Strong research and analytical skills.
- Excellent written and verbal communication and presentation skills.
- Have strong interpersonal skills.
- The ability to work under pressure.
- Planning and organising skills.
- An energetic, committed individual with strong attention to detail.
- Have leadership and team supervision skills.
- Have negotiation and stakeholder management skills.
We offer:
- A competitive salary.
- A conducive, supportive, stimulating working environment.
- Exposure to excellent training opportunities.
- An opportunity to make a meaningful contribution to the attainment of the Competition Commission’s vision 2030 of a Growing, Deconcentrated and inclusive Economy that serves all South Africans.
Employment Equity:
- Over and above operational requirements, our appointment will take into account the country’s and organisational Employment Equity imperatives.
Diversity and Inclusion:
- Persons with Disability are encouraged to apply.
- The Competition Commission is committed to creating a diverse and inclusive work environment.
Application Process:
- All international qualifications must be accompanied by a SAQA accreditation certificate.
- Shortlisted candidates may be required to undergo psychometric assessments.
- The successful candidate will be vetted for security purposes.
- The Competition Commission reserves the right not to fill this position.
Click here to apply: https://compcom.simplify.hr/Vacancy/Apply/36cgad
