Key Purposes
To undergo 12 months of a formal programme aimed at providing work experience and acquisition of knowledge related to the processes of Procurement within the Finance Department.
Key Duties & Responsibilities
Support Procurement Specialist with the below stated day to day activities:
- Query resolution
- Procurement administration as it relates to Request for Quotation (RFQ)/ Request for Proposal (RFP)/ Request for Information (RFI)
- Preferential vendor sourcing
- Issuance of bids
- expediting,
- responsive checks of bids received,
- bid administration-verification of scores and documentation submitted
- moderation of submitted documents
- Summary report of bid prior to engagement with internal stakeholders on scoring and engagements with service providers prior to recommendations for award
- Contracts administration
- Drafting of MSA to reflect the scope of work and SLA conditions agreed in RFQ/RFP process
- Assisting with contract extension letters
- Assisting with breach of contract or termination letters
- Expediting contracts to be signed off as per the Local Chart of Authority
- Sourcing of Preferred service providers (B-BBEE 51% Black Owned, 30% Black Woman Owned, EME/QSE)
- Contracts administration- Maintenance of the Contract lifecycle Management (CLM) Platform
- SAP/D365 Contract administration – submission of contract pricing to be created on the ERP platforms to the Genpact Team to create Contracts.
- General query expediting with various internal stakeholders
- General pricing query request from various vendors
- Update the Transporter Database with additional routes, new vendors and rates once approved
- Working with the distribution, exports, imports and planning team
- Updating tracker with all new vendor requests received wishing to partake in future Request for Quotation (RFQ)/ Request for Proposal (RFP)/ Request for Information (RFI)
- Assisting to summarize minutes and/or notes from Supplier Relationship Management engagement sessions
- Logging air and sea freight requests
Skills, Experience & Education
Qualifications / Experience
- A minimum of a relevant Degree or Diploma in Supply Chain Management, Commerce, Procurement, or related field
- Relevant work experience would be an advantage
- Competent in Microsoft Office (Excel)
- SAP knowledge would be advantageous
- South African Citizen
Competencies
Customer orientation:
- Be dedicated to meeting the expectations and requirements of internal and external customers. Always acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Problem Solving:
- Use rigorous logic and methods to solve problems with effective solutions; probes all fruitful sources for answers; looks beyond the obvious and doesn’t stop at the first answers.
Good Communication:
- The ability to express oneself clearly in conversations and interactions with others and tailors the content of speech to the level and experience of the audience.
Teamwork:
- The ability to work well in teams comprising members of one’s own work unit or discipline. Including being flexible and can work with a wide variety of different people on different tasks.
Organising:
- The ability to marshal resources (material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; this includes using resources effectively and efficiently arranges information and files in a useful manner.
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