- Salary: R20 000 – R30 000
- Bonus: Performance based
- Job Type: Permanent
- Benefits: Pension
Responsibilities
MEETINGS
Assist PS with drafting notices and ensuring all documents are ready in time for the PA to upload to the system
Provide PA with final sign-off prior to PA sending notices
Ensure PS receives all relevant information to update minutes books and the ANGOR System after meetings
Assist PS in completing Post AGM checklist before handing over to PA Team
Stand in for PS on an ad-hoc basis
Action items resulting from meetings, as requested by PS
MAINTENANCE
Follow up with PA team wrt outstanding maintenance issues
Provide insight to PA team on maintenance responsibility (owner vs BC)
Escalating maintenance matters to PS where required
OWNER LETTERS
Check accuracy and relevance of letters Provide PA team with final sign-off for sending
RECORD KEEPING
Check that all information and documentation, as required by STSMA and related Acts, have been received from the PS
Upload/ send required documentation/ information as appropriate (eg new insurance schedule on AOL)
Follow up on any outstanding documentation/ information with PS or relevant party
Archive any hard copies as appropriate Confirm completion with PS
CLEARANCE
Provide Clearance Sign-off in the absence of PS
LIAISON
Assist PS with owner and Scheme Executive communication as required/ requested
INSURANCE
Check that all Insurance Policies are current
Follow up on expired/ near expiring policies with PS
Confirm renewal of policies and upload documentation accordingly
Assist with facilitation of Insurance Claims in cooperation with PA and Insurance divisions
PAYMENT PROCESS
Assist PS where required
Follow up on missing information from Contractors to ensure payment can be completed
GENERAL
Assist PS with general administration where requested Assist FC and PA, as well as support divisions with queries,
especially in PS’ absence
Ensure AOL documentation is loaded correctly and that portal is kept current and up to date
Provide PA team with instruction where action/ input is required from them
Assist with completion of annual CSOS sub missions and new Scheme CSOS registrations
Assist PS in obtaining insurance evaluations and 10 year maintenance plan quotations
Assist PS in gathering information when taking on a new Scheme, including compilation of budget and registration information
Any task/ duty reasonably assigned by Management
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- Ability to establish and maintain effective and professional working relationships with all role players
- Ability to strive for and maintain a high level of customer focus
- Ability to set and meet targets
- Excellent interpersonal and communication skills
- Effective verbal and listening skills
- Be numerate, have attention to detail and have the ability to work accurately under pressure
- MS Office with specific focus on Word, Excel and Teams
- Stress management
- Ability to display confidentiality, tact and discretion
- Troubleshooting and problem- solving skills
- Ability to resolve conflict
- Must have sound work ethics, be trustworthy and honest
- Must be flexible and approachable
The above statements are intended to describe the general nature and level of work being performed by the applicant for this position. They are not intended to be an exhaustive list of all duties and responsibilities required of the position.
Click here to apply: https://www.angor.co.za/careers-online-job-application-form/
